Special Events

All of these are optional.

Cost: Free if sponsored, $5,000-10,000 if not
Schedule on the evening of the first talks day
Can be sponsored by one or more sponsors, or can be hosted by the main conference.
Add the event to the schedule and promote it
We require that the event not provide free alcohol, but it can be held in a place where people can purchase their own alcoholic beveraes
We ask that light appetizers be served
We ask that the event be held in a place where consumption of alcohol isn't the main activity (bowling alley, arcade, mini golf, etc.)
Expected attendance: about 70% of the attendees

Cost: Free if sponsored; varies depending on event type otherwise
Schedule on the evening of the tutorials day, or the second or third talks day (to not conflict with opening reception)
Same rules as welcome reception with regard to venue, alcohol
Invite tutorial presenters, keynote speakers, speakers, panelists and panel moderators, organizers
Expected attendance: 85-90% of the invitees

Cost: usually free, or the cost of an extra meeting room for a few hours
Book an extra room at the venue on the second or third evening of the conference from when the last talk ends to 9:00 or 10:00 pm
Add to conference schedule and publicize
People bring their own board games; this is a self-managing event for the most part.

Cost: Free for the conference, unless we choose to sponsor
Expected attendance: 40-50 attendees, 10-15 coaches
Is organized by a local team with separate sponsorship and separate budgets from the main conference, but coordinates with the main conference so we can help if possible.
May be able to use same venue as the conference or piggyback on our food order; this is very budget-dependent.
May use an entirely different venue and catering, but cross-promote with our conference
Explore offering deeply discounted or free conference tickets to workshop attendees; historically, only a small percentage of workshop attendees wish to attend the full conference, so this is generally not a large cost