Venue

Ensure room allocation sheet is created, which outlines the venue rooms we have access to for each day
Review event orders from venue with a very detailed eye; review for things like power needs, meal setups, proper number of rooms, etc.
Book special meals with catering for those with dietary restrictions
Make sure hotel labels meals with allergens \
Familiarize themselves with the venue contract
Stay updated on hotel booking information
Contact venue to increase hotel block size as needed
Assist Diversity and Outreach with getting accessibility information about the venue
Be primary venue contact prior to the conference, and on-site during the conference

Conduct site inspection at the venue, making sure presentation rooms and other rooms are delivered as contracted
Make sure meals are adequately labeled

Organizer room - meeting room
Speaker green room - meeting room
Quiet room - meeting room
(Possible) Nursing room - meeting room preferably with no windows, a door that closes and/or locks, and access to a sink and/or fridge
2-3 tutorials rooms, capacity 30-40 each
2 large presentation rooms, 1 of which must seat ~400 people
Space for an exhibit hall for ~12 sponsor tables
(Possible) Open Space rooms - small meeting rooms
Registration area