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A/V

A/V

Responsibilities

  • Get quotes from video recording companies
  • Manage video recording contract (but do not sign anything)
  • Communicate information about microphone types to the program and communication teams, so speakers are prepared
  • Be the point of contact for the video staff at the conference, helping debug problems as needed

Notes

It's hard to say what the onsite A/V experience will be. Some years it's seamless, other years projectors may flicker or there may be mic static that needs to be dealt with. It's helpful to have a single person dedicated to responding to reports of A/V issues at the conference and who can communicate with the onsite A/V and recording teams to debug issues.

It's helpful for the A/V person to also have a stash of dongles so that all presenters are able to plug their laptops into presentation hardware even if they don't have their own adapters.

Checklist

  • Determine which company will be doing the A/V
  • Who's creating video splash screen?
  • Video Editing?
  • Closed captioning of video?
  • Create new YouTube channel for the current year under the DjangoCon account (David Wolever has login info)
  • Create spreadsheet with YouTube video titles + descriptions for A/V crew to copy+paste into YouTube; video crew will paste YouTube video URLs into this spreadsheet.
  • Make sure that spreadsheet includes the DO NOT PUBLISH flag