Logistics
Logistics
About organizing DjangoCon US
The Django Software Foundation has published guidelines for hosting an event that is branded "DjangoCon."
The guidelines in these docs are specific to DjangoCon US, which is a two-track conference that takes place over six days in North America. If you'd like to start your own DjangoCon or other Django conference, feel free to reach out. We'll do whatever we can to help.
Some areas of responsibility come into play very early in the planning process. A website lead is needed very early on, for example. Other areas of responsibility only come into play at the conference itself, such as the registration coordinator.
The responsibilities for each area described here are meant to be comprehensive, but not necessarily exhaustive. Other to-do items will come up in the planning process; every year is different. All organizers are free to help other areas as needed.
Tools
| Tool | Usage |
|---|---|
| Bitbucket | Where we store private documents like Letter of Invitations and other sensitive documents |
| GitHub | Github is our main code sharing tool |
| Google Drive | We use one shared DjangoCon US folder to manage our files |
| Google Hangouts BlueJeans |
Services we use to hold organizer meetings |
| Mailchimp | Used for mass emails to attendees, sponsors, speakers, and people on our informational mailing list. See Mailing Lists for more information. |
| Google Groups mailing lists | Used for internal communication. See Mailing Lists for more information. |
| Slack | Our realtime and async communication medium. We have public and private channels for a wide variety of conference topics |
| Trello | Our project management tool and todo list |
| Tweetdeck Buffer |
Tools we use to schedule promotional social media posts |