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Schedule

Schedule

The Code of Conduct covers all conference events, including those hosted by sponsors

Conference Days (All Days)

Continental breakfast and lunch offered. Snacks are optional, but desirable.

Tutorials (1 Day)

  • 2-3 rooms, setup classroom style (2-3 tutorials in the morning, and 2-3 in the afternoon)
  • Each with projector, microphone, and power strips for attendees to plug into
  • Depending on number of rooms available, 75-200 people expected

Talks (3 Days)

  • Expected attendance: 450-500
  • Morning starts with a keynote in one large room (if possible, book a spillover room with streaming of the keynote)
  • For rest of day, two rooms setup theater or classroom style are desirable, to provide two presentation tracks. (If venue cannot provide two rooms, one track is an acceptable alternative.)
  • Projector and at least one microphone needed per room.
  • If a panel is scheduled, make more chairs and more microphones available.
  • Provide power cords and extra dongles for various laptop-to-video outputs for presenters.
  • Provide power strips in audience for attendees.

Sprint Days (2 Days)

  • Expected attendance: 150 - 200.
  • Can book sprint venue at the same venue as the rest of the conference, but this will be the most expensive option for catering
  • Can book sprint venue at an alternate venue (possibly a local tech company or coworking space will donate their space). This can be less expensive for catering, but may require attendees to travel from the hotel.

Optional Events

See Special Events for other special event ideas.

Newcomer Orientation

  • Cost: free
  • Schedule the evening after tutorials, or the first day of talks before the keynote
  • Presentation that lasts about 30-60 minutes and covers:
  • Code of Conduct
  • Impostor syndrome
  • Self care, using the quiet room, trying to exercise the extrovert muscle

Other Sponsor Events

  • Cost: Free for the conference
  • At sponsor discretion
  • May include an evening event that they ask us to promote but we are not involved in (2018 Mini-Golf with Caktus), or a hosted lunch (2018's Women and Non-Binary Luncheon hosted by Microsoft Azuere Advocates) at the venue that we help them coordinate with venue staff but they fund.