Venue Checklists

Venue Checklists

Room Allocation

• Storage
• Staff Room
• Green Room
• Plenary / Main Room
• Second talks room
• Tutorial rooms (2-3)
• Sponsor Workshops rooms
• Sprints rooms
• Lunches
• Breaks

Staff Room

• Staff room supplies

Green Room

• Green room supplies:
• flipchart paper
• 4x150 post-it notes in different colors
• pens
• printer
• printer paper
• large analog clock
• Prepare staff + speaker check-in
• Prepare and print session staff + speaker information sheets

Food

• Publish menu online, so that people know what they can eat
• Ask the convention center to label the food so that people know what they can eat
• Menu: Tutorials, Day 1, Morning Break
• Menu: Tutorials, Day 1, Lunch
• Menu: Tutorials, Day 1, Afternoon Break
• Menu: Conference, Day 1, Breakfast
• Menu: Conference, Day 1, Morning Break
• Menu: Conference, Day 1, Lunch
• Menu: Conference, Day 1, Afternoon Break
• Menu: Conference, Day 2, Breakfast
• Menu: Conference, Day 2, Morning Break
• Menu: Conference, Day 2, Lunch
• Menu: Conference, Day 2, Afternoon Break
• Menu: Conference, Day 3, Breakfast
• Menu: Conference, Day 3, Morning Break
• Menu: Conference, Day 3, Lunch
• Menu: Sprints, Day 1, Lunch
• Menu: Sprints, Day 2, Lunch
• Menu: Opening Reception
• Menu: Staff room / green room coffee etc
• Menu: Water in the hallways